Schedule Meetings on Behalf of Another User


Scheduling privilege is designed for an user or an Executive Admin so:

  • You can assign or delegate a user or multiple users in your account to schedule meetings on your behalf.
  • You can also schedule meetings on behalf of a user (or multiple users) that has assigned you scheduling privilege.
  • Users with Scheduling Privilege on your account will be able to manage and act as an alternative host for all meetings.

This article covers:



Written directions can be found here:


To avoid receiving meeting notifications for a meeting that you have scheduled for someone it would be best to schedule the meeting on the host's Outlook calendar. To do so they will need to share their Outlook calendar with you. 

If you would like to make a separate calendar for someone to use to schedule meetings on your behalf you can do so by creating a new calendar in Outlook. To do so navigate to the calendar tab and right click on one of your existing calendars and select New Calendar.... 



This will open the Create New Folder window. Here you can name the new calendar what you like. Once it is named click OK.



Now it will appear in your calendars section. To share a calendar the checkbox next to it must be checked. 



To share a calendar with someone you will need to be in the Outlook calendar window and select the Folder tab and then select share calendar and choose which calendar you would like to share. 



The calendar properties window will open. Click the Add... button in the Calendar Properties window. 



The Add Users window will appear. Search for the person you would like to give access to your calendar. Select their name, click add and then click ok. 



Once they are added they will appear in the list of people you can give permissions to. You will want to select the Permissions option "Can Edit" so they may make changes to the calendar and click OK. 





Article ID: 82854
Wed 7/10/19 2:13 PM
Wed 12/23/20 12:55 PM