25Live - Reserve a Room

Issue/Question

  • How do I reserve a room for an event?

 

Overview

25Live is DSU's room reservation system. You can check room availability and reserve a room.

 

Environment

  • 25Live

 

Resolution

  1. Log into 25Live with your DSU credentials at rooms.sdbor.edu

  2. Click "Create Event" to start from scratch or use one of the "Find Available Locations Options."

    1. I know WHEN my event should take place help me find a location

    2. I know WHERE my event should take place -- help my choose a time

  3. 25Live main screen with create an event and find available locations inside a red rectangle

  4. Fill in the required fields with your event information. Click the information icon 🛈 next to the field for an explanation. 

    1. The Calendar Title, Event Description, and Date and Time will be used on the DSU Event Calendar. Be sure to proof read and check for accuracy.

  5. Expand the "Additional Time" option to add any time for setup or take down. This reserves the room for the additional time while keeping the DSU events calendar start/end times accurate.

  6. Additional time options expanded. Shows Fields for setup time, pre event time, post -event time, and take down time.

  7. Use "Repeating Pattern" if your event has multiple occurrences.

  8. Shows calendar where user can select which days their event repeats.

  9. You can edit the start and end times individually for each repeated event by clicking "View All Occurrences"

  10. All Date Occurrences menu that shows all of the dates the users selected for a repeating pattern.

  11. Search for a location for your event.  When searching for a location, add a "D" in front of of the building acronym. Ex. for the TCB search "DTCB"

  12. Click request next to the available room.

  13. Click Save to finalize your request.

  14. Lastly you will be prompted to choose to select if your event is a DSU Event or DSU Private

    1. DSU Event - Will be published publicly on the DSU Events Calendar. Use this for events that are open for people to attend. 

    2. DSU Private - Will not be published on the DSU Events Calendar. Use this for private events that are open to only certain people.

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Related Services / Offerings (1)

Reserve a Room
Use 25Live to reserve a space for your event.