General Contract & Agreement Request

Overview

This service is used to request the review and processing of contracts and agreements between Dakota State University and vendors, individuals, or other external parties.

Use this request to provide the information and supporting documentation needed for contract preparation, review, approvals, and execution.

 

Information Needed

Please have the following information ready before beginning your request:

  • Verify the vendor's legal name and complete contract address.
  • Confirm that the vendor has an assigned Banner ID. If a Banner ID has not been assigned, contact department administration or initiate the PaymentWorks vendor setup process and wait until the Banner ID has been assigned before submitting the contract request.
  • Have the vendor contact and authorized signatory information available.
  • Prepare the scope of work, service dates, contract amount, and funding information.
  • Have any contracts, agreements, proposals, quotes, or other supporting documents ready to upload.
  • Vendor legal name and complete contract address
  • Vendor Banner ID, if assigned. If a Banner ID has not been assigned, complete the PaymentWorks vendor setup process and wait until the Banner ID has been created before submitting the request.
  • Vendor contact and authorized signatory information
  • Primary DSU contact and grant information, when applicable
  • Scope of work and service dates
  • Service fees, travel reimbursement (if applicable), and total contract amount
  • Funding index(es) and authorized approver(s)
  • Insurance information and procurement/RFP documentation, when applicable
  • Contracts, agreements, proposals, quotes, and other supporting documents
  • Individuals who should receive the fully executed agreement

Providing complete and accurate information at the time of submission helps reduce follow-up questions and delays in contract processing.

Available To

  • Dakota State University faculty and staff requesting a contract or agreement with a vendor, individual, or other external party

Policy(s)

Applicable contract, procurement, travel, grant, insurance, and other requirements will vary based on the agreement. Questions regarding contract requirements, RFP requirements, or procurement exceptions should be directed to the Grants/Contracts Office.

Business Office Policies and Procedures