Technology Purchase Request Information

Explanation of the various purchasing methods, what constitutes an ITS purchase, what purchases need to be routed through the ticket system (TDX), what is index, what is an index purchasing approver, what attachment is required

• How do I make a purchase software or technology equipment?

• I need software/hardware/technology related office equipment.

 

This article outlines the fields required in the Technology Purchasing Request form and the process of making a technology purchase. 

 

• Team Dynamix 

• Procurement

 

Index Code

Before making any ITS request to purchase, you need to identify the Index code to be charged for the purchase. The Index code represents the funding source for the purchase, and it ensures proper allocation of expenses. Obtain the Index code from your department's administrative assistant or your supervisor.

Index Signature Authority

• This is the individual who is authorized to approve and sign on purchases charged to the specified index above. This is usually a supervisor, department head, or dean.

• An email will be sent to the person entered in this field and will require them to approve the request.

Examples of Technology Items

• Software (program, web application, cloud hosted, licensing, etc.)

• Hardware (physical component of a computer, parts, peripherals, docking stations, monitors, etc)

• Networking (Access points, switches, etc.)

• Server Hardware (VMs, physical servers, server storage, etc.)

• Multimedia (TVs, projectors, sound equipment, etc.)

Quote

All requests require a quote to be attached. This can be provided by the vendor, a saved PDF of your cart, or use the excel template. The excel template can be found on the Technology Purchase Request service form. 

• To create a PDF of the cart - open the shopping cart page in your browser and go to the print option in your browser and choose PDF as the destination. The shortcut Ctrl+P works in most browsers

Approvals and Submittal

Once your Service Request is submitted, it will undergo review and approval by ITS and the index signature authority entered on the form. After obtaining the necessary approvals, ITS Procurement will proceed with purchasing the requested technology items and notify the user when items are ready for pickup.