Create a New Dropbox Folder in D2L

Create a New Dropbox Folder

Creating a Dropbox folder allows students to submit assignments through the D2L course site. Dropbox folders can be set up to accept files submitted by individual students or a group of students. There is also an option for instructors to hide Submission folders before they are released to students.

Student hasn't accessed course in 5 days

Agent Details

Name: Hasn’t accessed course in 5 days

Description: This IA will check to see which students have not entered this course during the designated time period.

Current time period = no entry for 5 days.

This IA is run automatically every Monday, Wednesday, and Friday, through the final class date.

This IA only sends an email to the instructor, for possible further action.

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action every time the agent is evaluated and the agent’s criteria are satisfied for a user is enabled

Schedule

Use Schedule is enabled
Click Update Schedule
Repeats: Weekly
Repeats Every: 1 week(s)
Repeats On: Monday, Wednesday and Friday
Schedule Dates: Has Start Date is enabled: xx-09-22 (first day of the semester) and has End Date is enabled: xx-02-2024 (last day of the semester)

Criteria

Login Activity

Left unchecked

Course Activity

Take action when the following login criteria are satisfied is enabled

User has not accessed course for at least 5 days

Release Conditions

Left unchecked

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: teaching-advisor@dsu.edu (instructor’s/advisor’s email would go here)

Email Subject: {InitiatingUserFirstName} {InitiatingUserLastName} is absent from {OrgUnitName}

Message: The following student has not entered the {OrgUnitName} course during the past five days:

{InitiatingUserFirstName} {InitiatingUserLastName} – {InitiatingUserOrgDefinedId}

Save and Close the Agent, and see it on the list of available Agents.

You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

Student hasn't logged in to D2L

Agent Details

Name: Student hasn't logged in to D2L

Description: This IA will check to see which students have not logged in to the Brightspace system during the designated time period.

Current time period = no login for 7 days

This IA is run automatically every Monday and Friday, through the final class date.

This IA only sends an email to the advisor, for possible further action.

Status: Agent not yet enabled.

Scheduling

Action Repetition

Take action every time the agent is evaluated and the agent’s criteria are satisfied for a user is enabled

Schedule

Use Schedule is enabled
Click Update Schedule
Repeats: Weekly
Repeats Every: 1 week(s)
Repeats On: Monday and Friday
Schedule Dates: Has Start Date is enabled: xx-09-22 (first day of the semester) and has End Date is enabled: xx-02-2023 (last day of the semester)

Criteria

Login Activity

Take action when the following login criteria are satisfied is enabled
User has not logged in for at least 7 days

Course Activity and Release Conditions

Left unchecked

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: teaching-support@dsu.edu (instructor’s/advisor’s email would go here)

Email Subject: No Brightspace login for {InitiatingUserFirstName} {InitiatingUserLastName}

Message: The following student has not logged in to the Brightspace system for the past seven days.

- {InitiatingUserFirstName} {InitiatingUserLastName} … {InitiatingUserUserName}
- email: {InitiatingUser}

Save and Close the Agent, and see it on the list of available Agents.

You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

Incomplete tasks on a checklist

Agent Details

Name: Incomplete tasks on a checklist

Description: This IA will check to see which students have not completed tasks on a checklist during the designated time period.

This IA is run automatically every Friday, through the final class date.

This IA only sends an email to the instructor, for possible further action.

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action every time the agent is evaluated and the agent’s criteria are satisfied for a user is enabled

Send an Email

Send an email when criteria are satisfied

Schedule

Use Schedule is enabled
Click Update Schedule
Repeats: Weekly
Repeats Every: 1 week(s)
Repeats On: Friday
Schedule Dates: Has Start Date is enabled: xx-09-22 (first day of the semester) and has End Date is enabled: xx-02-2023 (last day of the semester)

Criteria

Login Activity

Left unchecked

Course Activity

Left unchecked

Release Conditions

Condition Type: Select Incomplete checklist

Select checklist

All conditions must be met.

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: {InitiatingUser} (the student's email would go here)

Email Subject: {InitiatingUserFirstName} {InitiatingUserLastName} has incomplete tasks requiring your attention

Message: Hello {InitiatingUserFirstName},

In an effort to help keep you on track, we’ve noticed there are some items on your course checklist that you haven’t yet completed. For your success, take a few minutes to look through the list and see what tasks you still need to complete before the end of your course.

There is no need for you to reply to this email, but if you do reply, you MUST Reply All and ensure that my email address is in the CC field of your email before you send it. If you do not do this, I will not receive your email.

If you have questions about any of the tasks, be sure to reach out to me.

Save and Close the Agent, and see it on the list of available Agents.

You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

Earned 80% or higher on a quiz

Agent Details

Name: Earned Quiz Score

Description: This IA will send an email to the student (CC Instructor) to congratulate the student on earning an 80% score or higher on a quiz.
– Currently set for Quiz 1

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action every time the agent is evaluated and the agent’s criteria are satisfied for a user

Schedule

Use Schedule is enabled
Click Update Schedule
Repeats: Daily
Repeats Every: 1 day(s)
Schedule Dates: Has Start Date is enabled: xx-09-22 (first day of the semester) and has End Date is enabled: xx-02-2023 (last day of the semester)

Criteria

Login Activity

Left unchecked

Course Activity

Left unchecked

Release Conditions

To access this item, users must satisfy: All conditions must be met

Receives greater than or equal to 80% on the quiz: Quiz #1

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: {InitiatingUser} (student who triggered the action will receive the email)

CC: yourname.lastname@dsu.edu (instructor’s email would go here)

Email Subject: Good job on {OrgUnitName} Quizzes!

Message: Hi {InitiatingUserFirstName},

I just wanted to offer my congratulations on your most recent quiz score. I’m glad to see that you are motivated to be prepared for your quiz. Continue rising!

Kind regards,

Insert your name here

Please make any necessary changes needed before saving.

Save and Close the Agent, and see it on the list of available Agents.
You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

Failed a quiz

Agent Details

Name: Failed a Quiz

Description: This IA will send an email to the student (CC Instructor) to notify the student on earning a 60% score or lower on a quiz. (Adjust the percent to reflect the % of a failed quiz.)
– Currently set for (Select Quiz Name)

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action only the first time the agent's criteria are satisfied for a user is enabled

Schedule

Use Schedule is unchecked

Criteria

Login Activity

Left unchecked

Course Activity

Left unchecked

Release Conditions

To access this item, users must satisfy: All conditions must be met

Receives less than or equal to 60% on the quiz: Quiz #1 (select quiz name)

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: {InitiatingUser} (student who triggered the action will receive the email)

CC: yourname.lastname@dsu.edu (instructor’s email would go here)

Email Subject: Unsuccessful Attempt on Quiz

Message: Hi {InitiatingUserFirstName},

You gave that quiz your best effort, but unfortunately you did not meet the passing grade. The upside is you can attempt the quiz again, but we recommend reviewing the course content first to help you be more successful when you try again. If you have questions about the material, reach out to me.

Kind regards,

Insert your name here

Please make any necessary changes needed before saving.

Save and Close the Agent, and see it on the list of available Agents.
You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

Late assignment

Agent Details

Name: Late Assignment

Description: This IA will send an email to the student (CC Instructor) to notify the student that their assignment is late.

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action only the first time the agent's criteria are satisfied for a user is enabled

Schedule

Use Schedule is enabled

Repeats daily, every 1 day

Run schedule with start date – align date to day after assignment due date

Criteria

Login Activity

Left unchecked

Course Activity

Left unchecked

Release Conditions

To access this item, users must satisfy: All conditions must be met

No submission to dropbox
Select assignment folder

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: {InitiatingUser} (student who triggered the action will receive the email)

CC: yourname.lastname@dsu.edu (instructor’s email would go here)

Email Subject: Oops, you missed a deadline

Message: Hi {InitiatingUserFirstName},

Hello {InitiatingUserFirstName},

It seems you’ve missed the deadline on an assignment. It is recommended that you finish and submit that assignment as soon as possible to avoid falling further behind in your course work. If you have questions about the assignment, reach out to your me.

Kind regards,

Insert your name here

Please make any necessary changes needed before saving.

Save and Close the Agent, and see it on the list of available Agents.
You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

No posts in the discussion board

Agent Details

Name: No posts authored in discussion topic

Description: This IA will send an email to the student (CC Instructor) to notify the student that they have not yet posted in the discussion board.

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action only the first time the agent is evaluated and the agent’s criteria are satisfied for a user

Schedule

Use Schedule is enabled
Click Update Schedule
Repeats: Weekly
Repeats Every: Pick day of week for reoccurrence
Schedule Dates: Has Start Date is enabled: xx-09-22 (first day of the semester) Align date to 2 days after discussion becomes available to learner.

Criteria

Login Activity

Left unchecked

Course Activity

Left unchecked

Release Conditions

To access this item, users must satisfy: All conditions must be met

Select Discussions
Select No posts authored in topic
Select Discussion name
Select No threads

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: {InitiatingUser} (student who triggered the action will receive the email)

CC: yourname.lastname@dsu.edu (instructor’s email would go here)

Email Subject: It's time to share your insights

Message: Hi {InitiatingUserFirstName},

As part of your course, there is a discussion currently underway that you have not yet posted in. Your fellow learners want to know what you have to say on the topic, so be sure to take some time to pop into the course {LoginPath}, see what’s already been said, and contribute to the discussion. Continue rising!

Kind regards,

Insert your name here

Please make any necessary changes needed before saving.

Save and Close the Agent, and see it on the list of available Agents.
You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

Received feedback on an assignment

Agent Details

Name: Student has received feedback on an assignment

Description: This IA will send an email to the student (CC Instructor) to notify the student that their assignment has received feedback.

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action only the first time the agent's criteria are satisfied for a user is enabled

Schedule

Use Schedule is enabled

Repeats daily or weekly

Criteria

Login Activity

Left unchecked

Course Activity

Left unchecked

Release Conditions

To access this item, users must satisfy: All conditions must be met

Select Assignment
Select Receives feedback for assignment folder: Assignment Folder Name (select the assignment folder name)

Email

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: {InitiatingUser} (student who triggered the action will receive the email)

CC: yourname.lastname@dsu.edu (instructor’s email would go here)

Email Subject: You've received feedback

Message: Hi {InitiatingUserFirstName},

I have graded your assignment and provided you with feedback. Login to your Brightspace course now {LoginPath} and check your notifications in the navigation bar at the top of the page to see how you did. Continue rising!

Kind regards,

Insert your name here

Please make any necessary changes needed before saving.

Save and Close the Agent, and see it on the list of available Agents.
You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

Reached milestone in course (almost finished)

Agent Details

Name: Reaching a milestone in course

Description: This IA will send an email to the student (CC Instructor) to notify the student that they are through a certain milestone set by the instructor in their course.

Status: Agent not yet enabled

Scheduling

Action Repetition

Take action only the first time the agent's criteria are satisfied for a user is enabled

Schedule

Use Schedule is enabled

Repeats daily
Every 1 day

Criteria

Login Activity

Left unchecked

Course Activity

Left unchecked

Release Conditions

To access this item, users must satisfy: All conditions must be met

Select Content topic visited
Select topic

Actions

Email Format: HTML

Name that the emails come from: yourname.lastname@dsu.edu

Reply-To address for responses: yourname.lastname@dsu.edu

To: {InitiatingUser} (student who triggered the action will receive the email)

CC: yourname.lastname@dsu.edu (instructor’s email would go here)

Email Subject: You're almost to the finish line!

Message: Hi {InitiatingUserFirstName},

Well done, you’re 75% of the way through your course. Keep working hard through this final stretch. The satisfaction of completion is within your reach! Continue rising!

Kind regards,

Insert your name here

Please make any necessary changes needed before saving.

Save and Close the Agent, and see it on the list of available Agents.
You can enable this agent at any time or run it manually using the Run Now at the agent drop-down.

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Create a New Dropbox Folder in D2L

Action Repetition

Schedule

Login Activity

Course Activity

Release Conditions

Action Repetition

Schedule

Login Activity

Course Activity and Release Conditions

Action Repetition

Send an Email

Schedule

Login Activity

Course Activity

Release Conditions

Action Repetition

Schedule

Login Activity

Course Activity

Release Conditions

Action Repetition

Schedule

Login Activity

Course Activity

Release Conditions

Action Repetition

Schedule

Login Activity

Course Activity

Release Conditions

Action Repetition

Schedule

Login Activity

Course Activity

Release Conditions

Action Repetition

Schedule

Login Activity

Course Activity

Release Conditions

Action Repetition

Schedule

Login Activity

Course Activity

Release Conditions

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