• How to use the Neat Bar in conference rooms.

- Sharing your laptop in the room for in-person meetings

- Hosting and joining online Teams meetings

- Common Troubleshooting

• Rooms with Neat Bars

  • Beadle Hall 106

  • Karl Mundt Library 125

Quick Start Guide:

• Booking the meeting space:

  • Create an Outlook Calendar Event/Meeting and set the room to the  meeting location.  Example: "BH106 Conference Room" If the location is populated with a meeting link, the room can also be added as an attendee. 

    • Teams Meeting - In the Outlook calendar invite, toggle on the Teams Meeting option
    • Zoom Meeting - Add the Zoom meeting using the add on in Outlook. Add the room as a participant. 
       
  • Once your calendar event is created, you will see it shown on the room touch panel and display.

• Hosting and Joining Meetings via Microsoft Teams:

  • Join Meeting - Touch the Join button next to your meeting on the touch panel to enter the meeting. Joining a Teams or Zoom meeting does not require you to connect a laptop.
  • Share Screen - To share your screen in the meeting connect the USB-C Cable to your laptop. You can use controls on the touch panel to hide or show the connected laptop's screen at any time. See more details in the "Touch Panel Meeting Controls" Section

• Connecting your laptop to the television for in-person meetings or BYOD Meetings

  • Plug the room's USB-C cable into your laptop
    • This will automatically display your laptop on the room's television screen.
    • Ensure that "Echo Cancelling Speakerphone (Neat)" audio playback device is selected as your speaker on your laptop's sound settings.
    • If the room was not scheduled with a video conference you can still join on your laptop and select the Neatbar microphone and camera in your meeting software.
       
    • When finished, simply unplug the USB-C cable from your laptop.

• Touch Panel Meeting Controls:

  • Once the meeting has been joined, the touch panel will display controls for the meeting:
     
    • Adding additional members - This can be done by tapping the search bar located in the top right-hand corner of the touch panel which reads "Invite Someone".
      • After clicking the search bar, simply type the person's name and tap on the correct person to notify them so they can join.
         
    • The bottom of the touch panel is where additional controls are located (moving from left to right):
      • Tap the grid icon to change the layout of video participants on the television screen
      • Raising your hand (and lowering your hand) and reaction emojis
      • Turning the connected laptop's screen sharing On or Off
      • Advanced Controls (found by tapping the 3 dots)
      • Volume adjustment (by pressing the + and - button)
      • Turning Camera On or Off
      • Mute and Un-mute by tapping the microphone icon
      • Ending the meeting by clicking the button in the lower right-hand corner

Common Troubleshooting:

• Problem: I do not see my meeting scheduled on the room's television
  • Solution: Ensure the event organizer set the Meeting Location to "BH106 Conference Room" or it was invited as an attendee.
     
• Problem: I cannot join my scheduled Teams Meeting
  • Solution: Ensure the event organizer set the Meeting Location to "BH106 Conference Room" and double check that the Teams Meeting option in the calendar invite is Enabled
     
• Problem: I cannot hear sound when my laptop is connected to the TV
  • Solution: Double check that your laptop's sound settings are set to use "Echo Cancelling Speakerphone (Neat)". Then ensure that the volume is turned up on your laptop